Your Receptionist Works While You Create Magic
You can't answer the phone when you're adjusting centerpieces, cueing the DJ, or calming a nervous bride.
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Create Your AI Receptionist
Enter your website and we'll build a custom receptionist trained on your event planners business.
Your Phone Rings at the Worst Possible Moments
Event planning is hands-on work. You're meeting with vendors, touring venues, and running events from setup to teardown. Every unanswered call is a potential client who will simply call the next planner on their list. By the time you check your voicemail, they've already booked someone else.
You're on-site directing the florist and caterer during morning setup
An excited couple who just got engaged tries calling you. They leave a voicemail, but by the time you're free that evening, they've already scheduled a consultation with another planner who picked up.
You're in a tasting meeting with your phone silenced
A corporate client needs a planner for their annual gala. They call three planners and book the first one who answers professionally. You never even knew they called.
You're managing the reception when the bride's father needs to find you
Your phone is buzzing with a new inquiry, but you can't step away. That potential client moves on, and you discover the missed call days later buried in your notifications.
Every Call Answered, Every Detail Captured
Complete Event Details from Every Caller
Your receptionist asks the right questions and captures everything you need: event type, preferred dates, guest count, venue status, and the caller's vision for their celebration. When you follow up, you already know exactly what they're looking for and can speak directly to their needs.
Consultation Requests Ready for Your Review
Callers who want to meet with you get a warm confirmation that their request has been received. Your receptionist gathers their availability and preferences, so you can review requests and schedule consultations at times that work around your events and vendor meetings.
Covered When You're Unavailable
Couples browse Pinterest at midnight. Corporate assistants call at 7 AM before their workday starts. Your receptionist handles these calls with the same professionalism as midday inquiries, so early birds and night owls get an immediate response instead of voicemail.
A First Impression That Matches Your Brand
From the moment someone calls, they experience the attentiveness and care that defines your work. Your receptionist greets callers warmly, listens to their needs, and makes them feel confident they've found the right planner. That first call sets the tone for everything that follows.
See How It Works
A simple dashboard built for busy event planners. No tech skills required.
See every call at a glance with detailed summaries
Review complete call details and transcripts anytime
Never miss a follow-up with automatic task creation
How It Helps Your Business
Real scenarios where our AI receptionist saves you time and money
Wedding Inquiries
Your receptionist greets engaged couples with genuine warmth and captures their wedding date, venue preferences, guest count, and overall vision. Whether they're dreaming of an intimate garden ceremony or a grand ballroom celebration, every detail is documented so you can follow up with a personalized response that shows you truly listened.
Corporate Events
Business clients expect professionalism from the first interaction. Your receptionist captures company details, event purpose, timeline, and attendee information. From annual galas to product launches, you receive organized summaries that help you prepare competitive proposals before your follow-up call.
Private Celebrations
Milestone birthdays, anniversary parties, baby showers, and retirement celebrations all deserve your attention. Your receptionist documents the occasion, honoree details, desired atmosphere, and any special requests. These personal events often lead to referrals, and capturing them properly shows you care about celebrations of every size.
Vendor and Event-Day Calls
When florists, caterers, or venues call with questions or updates, your receptionist handles them professionally. Urgent event-day messages are flagged so you see them immediately. Routine vendor communications are documented for your review, keeping your relationships smooth even when you're unavailable.
Frequently Asked Questions
Everything you need to know about our AI receptionist
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